Financial Management System
Source:邵阳市对外文化交流协会Writer:侯秋月Time:2013-10-19Clicks：次
Article 1 The system is established as per the “Management Regulations for Profession Associations of Hunan Province” and the “Constitution of Shaoyang International Culture Association” to standardize management of funds so that there will be rules to follow in the economic activities of the Association.
Article 2 Obligations and management of financial work
(I) The financial staff of the Association shall follow strictly the related laws, regulations and policies such as “Accounting Regulations for Private Non-profit Organizations”, “Working Rules for Accounting Basis” and “Regulations on Accounting Files”.
(II) The secretariat is responsible for making the annual accounting report and the incoming and outgoings plan, which should be submitted to the office meeting of the top management for review and to the Board of Directors for approval and implementation.
(III) The financial department shall be responsible for financial accounting and supervision of the increase and decrease of the fixed assets as well as inventory work for the fixed assets so that the variation of the fixed assets can be fully reflected and supervised.
(IV) The financial department shall be responsible for preparing financial statements according to the income and expenses. The monthly financial statements will be submitted to the President and the Secretary-General respectively; the semi-annual financial statements will be submitted to the Board of Directors and the annual financial statements will be reported to the registration authority.
(V) The financial department shall be responsible for the management of receivables, payables and cash deposit in bank, reimbursement for daily expenditures, settlement of delinquent amounts to ensure completeness and safety of the funds.
(VI) The financial department shall receive inspection, supervision and audit organized by the finance and tax authorities and the registration authority.
(VII) The financial department shall be responsible for the safekeeping of the accounting files and the information for the fixed assets and the use of computerization system.
Article 3 Management of funds
(I) The expenditure of the Association shall be realized as per the principle that the budget always goes ahead of the spending. The annual expenditure shall be reported to the Board of Directors.
(II) Reimbursement procedures: All the rightful reimbursed receipts or documents must be first signed and marked with purposes by the responsible person and the certifier, then checked by the accounting personnel and finally submitted to the President or the Secretary-General for approval.
(III) The approval authority shall be determined by the Executive Board of Directors.
(IV) Accounting personnel shall go through the hand-over procedures before their transfer or resignation. The Association shall receive financial audit organized by the registration authority and the competent authorities before the general election or the change of the legal representative.
(V) The approval authority for approving money for business trips shall be determined by the Executive Board of Directors.
Article 2 Obligations and management of financial work
(I) The financial staff of the Association shall follow strictly the related laws, regulations and policies such as “Accounting Regulations for Private Non-profit Organizations”, “Working Rules for Accounting Basis” and “Regulations on Accounting Files”.
(II) The secretariat is responsible for making the annual accounting report and the incoming and outgoings plan, which should be submitted to the office meeting of the top management for review and to the Board of Directors for approval and implementation.
(III) The financial department shall be responsible for financial accounting and supervision of the increase and decrease of the fixed assets as well as inventory work for the fixed assets so that the variation of the fixed assets can be fully reflected and supervised.
(IV) The financial department shall be responsible for preparing financial statements according to the income and expenses. The monthly financial statements will be submitted to the President and the Secretary-General respectively; the semi-annual financial statements will be submitted to the Board of Directors and the annual financial statements will be reported to the registration authority.
(V) The financial department shall be responsible for the management of receivables, payables and cash deposit in bank, reimbursement for daily expenditures, settlement of delinquent amounts to ensure completeness and safety of the funds.
(VI) The financial department shall receive inspection, supervision and audit organized by the finance and tax authorities and the registration authority.
(VII) The financial department shall be responsible for the safekeeping of the accounting files and the information for the fixed assets and the use of computerization system.
Article 3 Management of funds
(I) The expenditure of the Association shall be realized as per the principle that the budget always goes ahead of the spending. The annual expenditure shall be reported to the Board of Directors.
(II) Reimbursement procedures: All the rightful reimbursed receipts or documents must be first signed and marked with purposes by the responsible person and the certifier, then checked by the accounting personnel and finally submitted to the President or the Secretary-General for approval.
(III) The approval authority shall be determined by the Executive Board of Directors.
(IV) Accounting personnel shall go through the hand-over procedures before their transfer or resignation. The Association shall receive financial audit organized by the registration authority and the competent authorities before the general election or the change of the legal representative.
(V) The approval authority for approving money for business trips shall be determined by the Executive Board of Directors.